Features
Features marked Available work in the office web app now. Those marked Coming soon are planned; we list them so you know where Datumly is going, not to sell them.
By role
Eng. Layla
Principal
Layla starts on Today and the firm overview: what's late, what's done but not billed, which client is three months behind. She approves what matters, and the record shows it was her.
What they use
Omar
Site engineer
Omar logs visits with crew, weather and photos, runs the stage checklists and records the cube results. A “no” on a checklist becomes a defect with an owner.
What they use
Priya
Draftsperson / project engineer
Priya numbers every drawing, revises it A, B, C and sends it for approval. Approving a revision supersedes the old one, and transmittals record what went to whom.
What they use
Joseph
Accountant
Joseph drafts bills from approved progress, measurements or hours, prints them on the letterhead in the firm's currency and date format, records bank transfers and cheques, and exports it all for the auditor.
What they use
Khalid
Client
Khalid sees progress, approved visits with photos, approved drawings, passed inspections and the permit stage. Never drafts, internal notes, rates or other clients.
What they use
Store and purchase
Contractor team
With the contractor modules switched on, site requests reach head office, the store keeps a ledger per site, purchase compares quotations, and cost control watches budget vs actual.
What they use
One person can work for two firms and switch between them.
Ten permissions — manage projects, record progress, approve progress, issue drawings, manage permits, prepare bills, approve bills, see money, manage the team, client view.
Permissions add up; one home with a lens per role.
Engineer on project A, supervisor on project B.
Build your own bundle from the ten permissions.
Add people by email address; they join your firm when they sign up with it.
Who did what, and in which role.
Hashed passwords and sessions.
Approved items only — progress, site diary, drawings, quality, permit.
Sign in with a code texted to your verified mobile number.
Authenticator app or text-message codes, recovery codes; a firm can require it for everyone or for people who see money.
Suppliers and subcontractors sign in to your firm-branded portal: answer quotation requests (sealed), acknowledge purchase orders, send delivery notes and bills, see what is paid. They never see other suppliers or your internal figures.
Clients, contractors, subcontractors, suppliers, consultants and authorities once — tax ID labelled for your country, contacts with roles — then linked to each project by role. Suppliers are linked, not typed twice. CSV.
Client, municipality, ward, plot / kitta number, type, fee, team.
Survey → architectural → structural → drawings → building permit → supervision → completion, weighted.
Project progress rolls up by phase weight.
A supervisor's % change waits in the inbox and doesn't move the number until approved.
Phases past due appear on Today.
What needs you, across every project your roles cover.
Done vs billed vs collected for every project.
Per project or personal: assignees, due date (BS), priority, checklist, comments, watchers — a list by status or a board; overdue ones on Today. Clients see only the tasks you share.
Built from the phases; finish-to-start, start-to-start, finish-to-finish, start-to-finish with lag; your working week and holidays; critical path, baselines, drag to reschedule; slipping work on Today.
Allocate people by hours or % per project; a people × weeks heatmap flags anyone over 100 %, next to the hours they logged.
Leads to won work: stages, value × probability forecast by month, versioned fee proposals on your letterhead emailed in your firm's name. Won creates the project with its client, phases, fee and a draft BOQ.
Date, visitor, weather, crew, work done, materials, photos — written, submitted, approved.
Clients see approved visits only, without the materials note or location.
Owner and due date; open → fixed → verified.
iOS and Android; saves without signal, syncs later. Beta — not in the stores yet.
Each site photo carries where and when it was taken. Beta — not in the stores yet.
Speak the site note instead of typing it — Nepali or English, up to 2 minutes. It becomes text you check; the recording isn't kept.
Check in on the phone — sharing location is optional and taken once. Late and early against your working hours, a people × days grid with CSV, and a labour muster roll whose wages can count as labour cost.
Incidents, near misses and unsafe conditions numbered per project, with corrective actions on the owner's Today and a root cause to close. Toolbox talks and daily safety checklists. The client sees one only if you share it, without names.
Number, title, discipline — architectural, structural, sanitary, electrical.
A, B, C…; draft → for approval → approved → superseded.
Approving a revision supersedes the previous one automatically.
Which approved revisions went to whom, and when.
PDFs, drawings (DWG, DXF), photos and office files on inspections, defects, RFIs, minutes, variations, tasks, bills and deliveries — drag in, paste or take a photo. Photos keep their time and GPS. Every file is checked on upload. Files live in Datumly's file storage, which is being connected for the hosted service — until then the app says storage isn't set up yet.
Open a revision full screen: zoom, pen, arrow, cloud, text, measurement and stamps on your own colour-coded layer, saved as you go. Pins that raise an RFI or a defect; compare two revisions side by side or overlaid; share your markup with the client.
Soil report, lalpurja copy, site plan — in standard folders or your own, with versions, tags and search. Share a document with the client; deleted files can be restored for 30 days.
Numbered RFIs linked to drawings, with due dates, answers and a printable sheet; minutes with decisions and actions that carry over to the next meeting and show on the owner's Today.
Shop drawings, product data, samples and method statements numbered SUB-001, reviewed in the inbox — approved, approved as noted, revise & resubmit or rejected — with revisions, due dates on Today and a printable transmittal.
Every letter and email in and out, numbered IN-001 / OUT-001, linked to RFIs, variations and submittals, with reply-by dates on Today, search and CSV.
Approval stages as templates — a generic set, and in Nepal the naksha pass for Kathmandu, Lalitpur, Bhaktapur and Pokhara — each with start, done and due dates.
Setting-out, excavation, foundation, formwork, reinforcement, pre-pour, curing, masonry, finishing.
7- and 28-day cubes, slump, rebar tensile, soil bearing — against the limits you enter, with due dates.
Every “no” becomes a defect with an owner.
A few sample references, clearly labelled, show where they go; confirmed clauses are coming.
Copy Datumly's checklists and permit stages or start blank, edit them, keep every version. Projects keep the version they started with.
Turn on “Remind me” and the permit step due soon shows on Today a few days ahead.
Hold, witness and review points per activity with acceptance criteria and who signs; sign-offs on site linked to inspections and tests; progress per plan; share a plan with the client; printable.
Draft → approval → approved → issued → part-paid → paid; credit notes for corrections.
The approved % of each phase not yet billed.
Measured BOQ quantities × approved rates.
Timesheet hours × bill rates, plus billable expenses.
Advance plus instalments.
Approved versions are locked; measurements per item per date.
Your firm's rates, with their source.
VAT, TDS and others — rates are your settings, copied onto each bill when issued.
A4, BS + AD dates, amount in words in lakh / crore, save as PDF.
Cash, cheque, bank, eSewa, Khalti — never more than what's owed.
Ageing by client; fee, billed and collected vs time and expenses per project.
Hours per project and phase; expenses with receipts, approved in the inbox.
Bills, payments, ageing, timesheets — Excel-ready.
VAT bills and credit notes sync to IRD's CBMS as they are issued, with retries and a sync log; issued bills can't be edited or deleted; copy-of-original reprints; sales register (बिक्री खाता) and VAT summary. Sync built to IRD's published spec; IRD enlistment pending.
Numbered variations approved in the inbox; an approval updates the fee and the BOQ, so the next bills include it. Original, approved and revised contract sum on the project.
With the contractor modules switched on.
Build a BOQ rate from materials (with wastage), labour and equipment plus overhead and profit, on rate sets per district or region and fiscal year that you keep. Datumly ships sample sets only — never official rates. Apply to your rate library or a draft BOQ; print the analysis sheet.
Switched on per firm — a design consultancy never sees them.
12 / 12Site request from a phone → head-office approval in the inbox → sent (part or full, with challan and vehicle no.) → received, rejected or transferred. Status chips and full history in My orders.
Head-office store and every site, from a movement-by-movement ledger. Stock never goes negative; minimum levels show on Today. Ledger CSV.
Per site, linked to BOQ items, costed at moving average.
Owned or hired machines, daily fuel, hours and meter; hire cost goes to the project.
Quotes side by side with the lowest rate per item marked; POs approved in the inbox and numbered on approval; supplier bills, payments and payables ageing.
Against BOQ items, with optional retention.
Budget vs actual by cost head and BOQ item; alerts at 90% and 100% (your setting).
Send received goods back at the cost they came in at; a numbered debit note reduces what you owe on the supplier's bill. The supplier sees it on their portal.
Cut a requested quantity line by line with a reason — the site sees asked vs approved.
Your firm's choice; a switch takes effect at the start of the next period, with the stock value recorded.
Part at practical completion, the rest after the defects liability period — your percentages; each release becomes a payable and shows on Today when due.
Service plans by hours or days, a service log with parts and labour cost, breakdowns — due and overdue services on Today.
Per firm: any currency, lakh / crore or thousands grouping; each bill pinned to the currency it was issued in.
Plus fiscal-year start, working week, time zone and date format.
Starting points to confirm: Nepal, India, UAE, UK, US, Australia and generic — editable after sign-up.
BS first, AD alongside.
Works in any modern browser.
Always a draft you approve.
Your own overdue items, put in order with a plain line on why each matters.
Drafted from client-visible records only — you edit it and send it yourself.
“Slab pour, second floor” → an editable checklist on the task.
Per person; Devanagari digits optional.
Daily report, checklists, material requests, incidents — offline. Beta — not in the stores yet.
A bell with everything waiting for you, and push to your phone or computer. You choose what reaches you; quiet hours hold them overnight.
Ready — switched on once a mail provider is connected.
On the office app, the client view, bills and the sign-in page. Contrast-checked before saving.
yourfirm.datumly.app; your own domain on higher plans, verified by a DNS record (the https certificate for your own domain is set up by the Datumly team — not automatic yet).
On Business and Enterprise; an add-on on Pro.
Progress vs plan, cost vs budget, billed vs collected, open RFIs and defects, schedule slip; across the firm a cash-flow forecast, team utilisation and your pipeline. Money only for people who may see it; tap any card to drill down.
Scoped API keys for your own tools, a REST API with an OpenAPI spec, and signed webhooks when a bill is issued or paid, an approval is decided, a task is done or a visit approved. On Pro and above.
Start with one project, invite the people who work on it, and give each of them their roles. Everything else can follow.