For contractors
Switch on the contractor modules and Datumly runs your sites too: material requests from site, stock per site, equipment and fuel, procurement and cost control — next to the projects, site diary, drawings, quality and running bills.
From site to cost sheet
Follow a material request across a contractor's week — the site, the store, purchase, and the owner's cost sheet.
01
Site engineer · Bhaisepati site
Saturday's pour needs 200 bags of OPC cement. The site engineer raises a material request from her phone — items, quantity, needed-by date, a photo — and it goes to head office for approval in the inbox.
In Datumly: Material requests
02
Store keeper · head office
Approved. The store has 120 bags, so it sends a part delivery with the challan and vehicle number. The site marks it received, two bags damaged. Stock moves line by line through the ledger, never goes negative, and anything under its minimum shows on Today.
In Datumly: Stock per site · Transfers
03
Purchase officer
For the other 80 bags, three suppliers quote. Datumly marks the lowest rate per item; the purchase order is approved in the inbox and numbered on approval. The supplier's bill, the payment and payables ageing follow.
In Datumly: Quotations · Purchase orders
04
Owner
Cement used on site is costed at moving average and booked against the BOQ item. Materials are now at 104% of budget: the overrun alert went off at 100%, and the project shows under “Projects over budget”.
In Datumly: Cost control
Site request → head-office approval → sent → received at site, or rejected / transferred. Part deliveries, short and damaged noted, challan and vehicle numbers in the history.
Head-office store and per-site stock from an append-only ledger — never negative. Daily consumption against BOQ items, minimum levels on Today.
Owned or hired machines, daily fuel, hours and meter readings; hire cost added to the project.
Suppliers, quotations side by side, purchase orders approved in the inbox, supplier bills and payables ageing.
Against BOQ items or measured quantity, with optional retention.
Budget vs actual by cost head and BOQ item, with overrun alerts and a "Projects over budget" figure.
Ready-made roles; or build your own from the permissions.
Your suppliers quote, acknowledge POs, send delivery notes and bills on their own portal. Nothing they send moves stock or money until your team accepts it; bank-detail changes are confirmed before you pay.
Return goods against a receipt with a debit note; release retention at practical completion and after the defects liability period.
Cut a request line by line with a reason; FIFO or moving-average valuation; service plans and breakdowns on Today.
Clients, sites, phases with weighted progress, the team on each project.
Crew, weather, work done, materials and photos, approved before the client sees them.
Revisions with approval, one current approved revision per drawing, transmittals of what went to whom.
Stage inspections, cube / slump / rebar tests, and a defect list with owners and due dates.
BOQ versions, measurements per item, running bills from measured quantities × approved rates.
Hours per project, expenses with receipts, approved in the inbox.
Offline first — material requests and daily reports from the site in one tap.
Being worked out with accountants — enter VAT as it appears on the bill for now.
Modules are switched on per firm. A contractor sees materials and fuel; it never has to see the permit tracker unless it wants it.
Running a contractor business? Book a demo and we'll walk you through your own sites.
Start with one project, invite the people who work on it, and give each of them their roles. Everything else can follow.